Executive, 14 December 2020 to 18 April 2021 Plan Document 14/12/2020

FORWARD PLAN

14 December 2020 - 18 April 2021

Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551088

EXECUTIVE FORWARD PLAN

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period. The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

· the Executive can collectively take as set out in Part 3 of the council’s constitution

· which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

· to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫ make a saving of more than 10% of the budget for a particular area - or be more than £500,000

▫ require spending that is more than 10% of the budget for a particular area - or be more than £500,00

· to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

· the date on which or time period within which the decision will be taken;

· the wards affected;

· how to make representations on the issue in hand; and

· what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan. If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551088

EXECUTIVE FORWARD PLAN

ALPHABETICAL LIST OF ENTRIES

ITEM	PAGE NO
Active Travel Fund (ATF) Programme	49
Admissions Arrangements for the 2022/23 School Year	50
Amendment to Council Tax Support Scheme	7
*Annual review of ward committee funding	57
*Capital and Investment Strategy	65
*Capital Programme 2021/22 to 2025/26	66
City of York Trading Limited – Approval of the Shareholder Agreement	35
*Consideration of consultation results from the Revival Estate following a petition being received requesting Residents’ Priority Parking	61
Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington	48
Council Housing Retrofit	10
*CYC Renewal and Recovery Strategy update	36
CYC Renewal and Recovery Strategy update	13
Draft Vehicle Crossings Policy	46
*Economic Strategy Progress Update	55
Economy & Place Transport Capital Programme – 2020/21 Monitor 2 Report	60
*Engaging with York’s minority communities	56
Financial Inclusion/Welfare Benefits Update Report	38
*Financial Strategy 2021/22	68
*Financial Strategy 2021/22 to 2025/26	29
*Financial Strategy 2021/22 to 2025/26	30
*Financial Strategy 2021/22 to 2025/26	31
*Financial Strategy 2021/22 to 2025/26	24
*Financial Strategy 2021/22 to 2025/26	23
*Financial Strategy 2021/22 to 2025/26	27
*Financial Strategy 2021/22 to 2025/26	26
*Financial Strategy 2021/22 to 2025/26	25
*Financial Strategy 2021/22 to 2025/26	28
Haxby Road, New Earswick – Triple Cushion Replacement Trial	44
Health & Safety Update Report	40
*Hopgrove Lane South Consultation Update	62
Make It York - Impact of Covid-19	8
New Stadium Leisure Complex Commercial Proposal on Restaurant Units	14
Progress towards determining all outstanding DMMO applications	47
Q3 20-21 Capital Programme Monitor	64
Q3 20-21 Finance and Performance Monitor	63
Quarterly Economic Update	19
Resident Parking Consultation for Broadway West and Westfield Drive	59
Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics	18
Skills and Employment Update	20
Street Works – Changing from noticing to a permitting scheme	34
*Supporting housing delivery and public service infrastructure – Planning Consultation (New Permitted Development Rights)	54
The York Business Improvement District renewal ballot	32
*Treasury Management Strategy Statement and Prudential Indicators	70
TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239	41
Update on E-scooter Trials	43
Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications	52
Update on the Council’s preparations for the UK’s exit from the European Union	12
York 5 Year Flood Plan Update	22
York 5 Year Flood Plan Update	71
York Climate Commission	16
York Community Woodland delivery Pathway	17
*York’s Culture Strategy	58

<PI1>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Amendment to Council Tax Support Scheme
Description:			Purpose of Report: The council had intended undertaking a full consultation process during 2020 to bring forward a new scheme for approval. The coronavirus pandemic meant this was postponed until 2021. However a minor change to the scheme that required minimum consultation (6 weeks) has gone ahead. The change is to stop the multiple bills been sent to customers in receipt of universal credit generated by minor fluctuations in their pay. This has led to confusion, and the change has also been requested by third sector organisations who represent many of the customers. Whilst a minor change the legislation requires full council approval. The Executive will be asked to approve the new scheme.
Wards Affected:			All Wards
Report Writer:			David Walker		Deadline for Report:			03/12/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Deputy Chief Executive
Contact Details:			David Walker david.walker@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			6 week process. Third sector organisations and customers.
Consultees:
Background Documents:				Amendment to Council Tax Support Scheme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							December 2020

</PI1>

<PI2>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Make It York - Impact of Covid-19
Description:			Purpose of Report: To consider an approach from the Make It York Board seeking the Council’s financial support to mitigate the impact of covid-19 on its services. The Executive will be asked to consider the proposal for a series of actions to respond to Make It York’s Board request.
Wards Affected:			All Wards
Report Writer:			Charlie Croft			Deadline for Report:				03/12/20
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Corporate Director of Children, Education and Communities, Corporate Director of Economy and Place
Contact Details:			Charlie Croft, Assistant Director Communities and Equalities charlie.croft@york.gov.uk
Implications
Level of Risk:							Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					Please contact the report author for further details.
Process:			All relevant members and officers will be consulted.
Consultees:
Background Documents:				Make It York - Impact of Covid-19
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								22/12/20

</PI2>

<PI3>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Council Housing Retrofit
Description:			Purpose of Report: A capital budget has previously been approved to deliver energy retrofit works to council homes. This report will identify opportunities for utilising this funding to reduce the carbon emissions from our council housing stock whilst also helping to reduce fuel poverty. The Executive will be asked to approve recommendations related to the use of a capital budget to deliver council house energy retrofit works.
Wards Affected:			All Wards
Report Writer:			Michael Jones			Deadline for Report:				03/12/20
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Michael Jones michael.jones@york.gov.uk
Implications
Level of Risk:							Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					Please contact the report author for further details.
Process:			All internal officers, members and extenral partners.
Consultees:
Background Documents:				Council Housing Retrofit
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								21/12/20

</PI3>

<PI4>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Update on the Council’s preparations for the UK’s exit from the European Union
Description:			Purpose of Report: To present an update on work undertaken by Officers ahead of the UK’s exit from the European Union. The Executive will be asked to: a. Note preparations that have taken place ahead of Brexit; b. Request Officers to continue to monitor Brexit and its potential impacts on the Council and city; and c. Request Officers to continue to work at a national, regional and local level to support the city’s preparations for Brexit
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:			03/12/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Update on the Council’s preparations for the UK’s exit from the European Union
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI4>

<PI5>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			CYC Renewal and Recovery Strategy update
Description:			Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year. The Executive will be asked to note the report.
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:			03/12/20
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				CYC Renewal and Recovery Strategy update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI5>

<PI6>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		15/12/20
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			New Stadium Leisure Complex Commercial Proposal on Restaurant Units
Description:			Purpose of Report: Is to update Executive on the Commercial Deal that was agreed by Executive (19th October 2017) regarding the financial receipt due to the Council in respect of disposal and development of land adjoining the Community Stadium. The Executive are asked to review and approve the request. It has not been possible to give 28 clear days’ notice of the intention to make the Key Decision. This is because the Executive is needed to make a decision at the time prior to Service Availability of the stadium which is anticipated to be made December 2020.
Wards Affected:			All Wards
Report Writer:			Patrick Looker			Deadline for Report:				03/12/20
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Executive
Contact Details:			Patrick Looker patrick.looker@york.gov.uk
Implications
Level of Risk:							Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:					N/A
Process:			N/A
Consultees:
Background Documents:				New Stadium Leisure Complex Commercial Proposal on Restaurant Units Reg 10. 15 December 2020. New Stadium Leisure Complex Commercial Proposal on Restaurant Units
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								21/12/20

</PI6>

<PI7>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		16/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Climate Commission
Description:			Purpose of Report: To recommend the establishment of the York Climate Commission. The Executive Member is asked to approve the recommendation.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Recommendation based on the report, ‘A Net Zero Carbon Roadmap for York’ produced by University of Leeds, with input from Place Based Climate Action Network (PCAN) and Williams Consulting. The Approach has been consulted with West Yorkshire Combined Authority and the York and North Yorkshire LEP.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI7>

<PI8>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		16/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York Community Woodland delivery Pathway
Description:			Purpose of Report: To present details of the proposed woodland design and creation pathway and project management/planning arrangements to support it. The Executive Member is asked to agree to the proposed delivery pathway, associated activities, and project plan.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Chief Executive
Contact Details:			Paul McCabe paul.mccabe@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The report has been drafted in consultation with partners within the White Rose Forest Partnership and the Community Forest Trust with detailed inputs from CYC comms, finance, legal, property and HR teams The report has been considered by CMT 11 Nov 2020
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						21/12/20

</PI8>

<PI9>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		17/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics
Description:			Purpose of Report: The report will acknowledge receipt of the petition and advise on an appropriate course of action. The Executive Member will be asked to consider and approve an appropriate course of action.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Jane Mowat, Director jane.mowat@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			All internal officers, members and external partners will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							21/12/20

</PI9>

<PI10>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		22/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Quarterly Economic Update
Description:			Purpose of the Report: To update the Executive Member on the performance of the York economy. The Executive Member will be asked to note the contents of the report.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Consultation with all relevant Officers/Members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI10>

<PI11>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		22/12/20
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Skills and Employment Update
Description:			Purpose of report: To update the Executive Member on the skills and employment support available to residents and businesses within York and how the council has worked with partners to: • align and, where possible, adapt existing public-funded provision • shape local implementation of new national initiatives • communicate support available to residents, young people and businesses • signpost York’s emerging and future skills needs to influence the development of York and & North Yorkshire LEP plans. In addition to updating on actions to respond to the immediate economic impact of Covid-19 on employment, the report will also provide an updated timeline for the development of a city skills strategy. It will focus on the progress made by the Skills and Employment Board’s Task & Finish Group to build an evidence base that will underpin the one-year plan and 10-year strategy. What will the report ask Members to do: The Executive Member will be asked to note the activity detailed in the skills and employment update report. The Executive Member will also be asked to support and approve the updated timeline for completion and sign off of the one-year plan.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Alison Edeson alison.edeson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			All relevant officers and members will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI11>

<PI12>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		06/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI12>

<PI13>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Children, Young People and Education Portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Chief Executive
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI13>

<PI14>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Culture, Leisure and Tourism Portfolio. The Executive Member is asked to Consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI14>

<PI15>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Environment and Climate Change Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI15>

<PI16>

FORWARD PLAN ITEM
Meeting:	Executive Member for Housing & Safer Neighbourhoods
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Housing & Safer Neighbourhoods Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Housing & Safer Neighbourhoods
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI16>

<PI17>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		12/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Transport Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI17>

<PI18>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		12/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Executive Member Culture, Leisure & Communities Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:			Sarah Kirby		Deadline for Report:			30/12/20
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Chief Executive
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Financial Strategy 2021/22 to 2025/26
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI18>

<PI19>

FORWARD PLAN ITEM
Meeting:	Executive Leader (incorporating Policy, Strategy and Partnerships)
Meeting Date:		13/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Executive Leader portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI19>

<PI20>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		13/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Finance and Performance Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Executive
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI20>

<PI21>

FORWARD PLAN ITEM
Meeting:	Executive Member for Health and Adult Social Care
Meeting Date:		13/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Strategy 2021/22 to 2025/26
Description:			Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Health and Adult Social Care Portfolio. The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Health and Adult Social Care
Lead Director:			Corporate Director of Health, Housing and Adult Social Care
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI21>

<PI22>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			The York Business Improvement District renewal ballot
Description:			Purpose of Report: To advise the Executive about the York Business Improvement District (BID) renewal ballot. This will allow local businesses within the BID area to vote on whether they wish the BID to continue as an organisation for a second five year term. *Please note this report, and the ballot renewal date, has been delayed for three months due to the COVID-19 pandemic. The Executive will be asked to: • Support the City Centre BID and its work, and its bid for a second term • Confirm that the Executive is satisfied that the York BID proposals are not in conflict with any existing Council Policy • Note the Baseline Service Agreements which provide a legal commitment by the Council to maintain provision of relevant services in the BID area • Approve arrangements proceed to allow the Council to operate the ballot and act as the collection agent for the levy • Note the stages and timescales required to secure a second BID term This item has been postponed until 14 January 2021 due to the York Bid Ballot date has been delayed and therefore the above report has been slipped in line with the revised timeline.
Wards Affected:			All Wards
Report Writer:			Penny Nicholson			Deadline for Report:		16/11/20
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Penny Nicholson penny.nicholson@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required				Reason Key:
Making Representations:					All levy payers within the BID geography with be consulted.
Process:			This process will be outlined in the report.
Consultees:
Background Documents:				The York Business Improvement District renewal ballot
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

</PI22>

<PI23>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Street Works – Changing from noticing to a permitting scheme
Description:			Purpose of Report: The aim of this report is to seek approval from the Executive to conduct a public consultation on proposals to introduce a permit scheme to govern all utility and highway works activities within the authority’s highway network. Executive are asked to approve a public consultation exercise to seek feedback from statutory consultees and other stakeholders on the proposals to introduce a permit scheme to govern all utility and highway works activities in York. This decision has been postponed from the 15 December 2020 to allow for To allow further consideration of the consultation responses.
Wards Affected:			All Wards
Report Writer:			Helene Vergereau			Deadline for Report:			04/01/21
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Helene Vergereau, Traffic and Highway Development Manager helene.vergereau@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required				Reason Key:
Making Representations:					Please contact the report author for further details.
Process:			Please contact the report author for further details.
Consultees:
Background Documents:				Street Works – Changing from noticing to a permitting scheme
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:								25/01/21

</PI23>

<PI24>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			City of York Trading Limited – Approval of the Shareholder Agreement
Description:			Purpose of Report: CYT Limited have updated their Shareholder Agreement and in accordance with the Council’s Constitution this needs amended updated Agreement requires the approval of the Executive. The Executive will be asked to approve the amended Shareholder Agreement for City of York Trading Limited.
Wards Affected:			All Wards
Report Writer:			Janie Berry		Deadline for Report:			04/01/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Janie Berry, Director of Governance Tel: 01904 555385 janie.berry@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:			Consultees are the Board Members of CYT Limited. CYT Limited have updated their Shareholder Agreement and consulted with their relevant Board Members. They have also recently reported to the Shareholder Committee.
Consultees:
Background Documents:				City of York Trading Limited – Approval of the Shareholder Agreement
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI24>

<PI25>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		14/01/21
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			CYC Renewal and Recovery Strategy update
Description:			Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year.
Wards Affected:			All Wards
Report Writer:			Will Boardman		Deadline for Report:				04/01/21
Lead Member:			Executive Leader (incorporating Policy, Strategy and Partnerships)
Lead Director:			Chief Executive
Contact Details:			Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager will.boardman@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:
Consultees:
Background Documents:				CYC Renewal and Recovery Strategy update
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI25>

<PI26>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Financial Inclusion/Welfare Benefits Update Report
Description:			This paper will update Executive members on: financial inclusion (FI) activity during the financial year 2019/20 including delivery of FI grant schemes; financial inclusion (FI) activity during 2020/21 to date including delivery of FI grant schemes, focussing particularly on the impact of the Covid-19 Pandemic and related activities; for these periods an update on benefits statistics and performance as administered by the council including the York Financial Assistance Scheme, latterly enhanced by additional hardship funding provided by the council; any ongoing impact of welfare benefits changes in York, including Universal Credit and importantly the support available for residents in dealing with this and Covid-19 challenges; any necessary recommendations and decisions around the annual Financial Inclusion Grants Scheme for 2021/22. The Executive member in consultation with the Executive Member for Housing & Safer Neighbourhoods will be asked to note the contents of the report and approve any decisions in relation to the 2021/22 Financial Inclusion Grant Scheme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Executive
Contact Details:			Pauline Stuchfield, Assistant Director - Customer Services and Digital pauline.stuchfield@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			N/A as this report is in the main for information. Consultees : Feedback from Financial Inclusion Steering Group and Advice York partners will be sought on up to date city wide activity and data.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI26>

<PI27>

FORWARD PLAN ITEM
Meeting:	Executive Member for Finance and Performance
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Health & Safety Update Report
Description:			Purpose of Report: To update the Executive Member on the Council’s Health & Safety arrangements, key areas of work of the Health & Safety Service for the financial year 2019/20 and to date in 2020/21, plus an update on the performance of the Health and Safety shared service with North Yorkshire County Council. The impacts and work in relation to the Covid-19 pandemic will also be covered and a forward look at priority areas of work for the remainder of 2020/21 and into the following year. The Executive Member will be asked to note the report and identify any risk areas for future reporting.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Chief Executive
Contact Details:			Pauline Stuchfield, Assistant Director - Customer Services and Digital pauline.stuchfield@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			N/A as the report is for noting. Consultees: Health and Safety arrangements are jointly monitored with Trade Unions through the council’s Joint Health & Safety Committee
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI27>

<PI28>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239
Description:			Purpose of Report: to seek approval of the proposed refurbishment of the Traffic Signal Controls at the junction of Clifton Moorgate and Hurricane Way. The Executive Member is asked to approve option 1. This decision was deferred from the 1 December Executive Member for Transport to 18 January 2021 decision session to allow for local residents and Ward Councillors an additional opportunity to engage in the decision making process.
Wards Affected:			Rawcliffe and Clifton Without; Rural West York Ward
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			James Williams, Transport Systems Project Manager
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			A consultation is being carried out to offer key user groups and ward councillors an opportunity to have their say on the proposed structure. Consultees: Age UK York First Group Yorkshire Ambulance Service York Archaeological Trust Connexions Buses Transdev York Civic Trust York Blind and Partially Sighted Society Arriva Yorkshire Harrogate Coach Visit York Reliance Buses Stephensons of Easingwold Cycling UK Glen Coaches York Cycle Campaign North Yorkshire Police York Pullman Buses Traffic Link Road Haulage Association North Yorkshire Fire Service East Yorkshire Buses TrafficMaster The Ghost Bus Tours Walk Cycle Life York Bike Belles York Hospital York People First York’s Walk Cycle Forum
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI28>

<PI29>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Update on E-scooter Trials
Description:			Purpose of the Report: To provide an update on the e-scooter trials since roll-out of a shared e-scooter rental scheme in mid-October 2020, and propose the introduction of shared e-bikes to this scheme. What will the reports ask the Executive Member to do: To consider a report on the progress of the scheme roll out and whether or nor e-bikes can be added to the provision from the end of the January 2021.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Dave Atkinson, Programme Manager dave.atkinson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			The e-scooter trials have been enabled by the Department for Transport, who expanded the ability of council to undertake trials in response to COVID which has led to limited ability for consultation. Regular contact with key City stakeholders including the Hospital, police force and Universities, has ensured opportunities and challenges of the scheme have been discussed and resolved where necessary.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI29>

<PI30>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Haxby Road, New Earswick – Triple Cushion Replacement Trial
Description:			Purpose of Report: To evaluate the trial of a new road layout which has been in place on Haxby Road, New Earswick for 9 months, and suggest if the layout should remain or if other options should be considered. The Executive Member will be asked to make a decision as to whether the trial road layout should be made permanent or another road layout considered. This item was originally scheduled to be considered at the 1 December 2020 Executive Member for Transport Decision Session but deferred due to additional work that is required to be undertaken prior to the report coming forward for consideration on the 12 January 2021.
Wards Affected:			Huntington and New Earswick Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Louise Robinson louise.robinson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Email or letter to relevant parties requesting feedback on road layout trial. Consultees: Residents, Parish Council, relevant Councillors, Emergency Services, Bus companies, cycle groups, other relevant road user groups.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI30>

<PI31>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Draft Vehicle Crossings Policy
Description:			Purpose of Report: to present the draft vehicle crossing policy which is proposed to be adopted by City of York Council to support the vehicle crossing application process. The Executive Member is asked to recommend that the draft policy be subject to public consultation. The draft policy would then become final if no objections are received at the end of the consultation period (3 months) or would be presented to the Executive member for decision if objections are received.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Helene Vergereau, Traffic and Highway Development Manager helene.vergereau@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Internal consultation conducted. Public consultation to follow this decision if recommendation approved.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI31>

<PI32>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Progress towards determining all outstanding DMMO applications
Description:			Purpose of Report: For the Executive Member to be informed of the progress made so far in determining all the outstanding DMMO applications in accordance with the Local Government Ombudsman’s findings. The Executive Member will be asked to note the content of the report.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Russell Varley, Definitive Map Officer, Transport Service-Rights of Way russell.varley@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI32>

<PI33>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington
Description:			Purpose of Report: To consider the objections received to a proposal for a No Waiting on the Verge Regulation order on Intake Lane, Dunnington. The Executive Member will be asked to consider the proposal together with representations received and decide the way forward.
Wards Affected:			Osbaldwick and Derwent Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sue Gill sue.gill@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact report author for further details.
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							25/01/21

</PI33>

<PI34>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		18/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Active Travel Fund (ATF) Programme
Description:			Purpose of report: (1) To update the Executive Member for Transport on the progress of the schemes being taken forward under the ATF. (2) To make decisions on progressing some of the individual projects within the fund programme. (3) To make an allocation of match funding for the programme and agree resources for delivering the programme The Executive Member will be asked to approve a series of actions required to deliver the ATF programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Julian Ridge julian.ridge@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The ATF programme will be consulted on using the methodology set out by the Department for Transport, with a Consultation Plan published by CYC on 11th December 2020.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI34>

<PI35>

FORWARD PLAN ITEM
Meeting:	Executive Member for Children, Young People and Education
Meeting Date:		19/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Admissions Arrangements for the 2022/23 School Year
Description:			Purpose of Report: to seek approval for the City of York Council co-ordinated schemes and admission policies for the 2022/23 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2022. The report follows a period of consultation from 12th October 2020 to 29th November 2020. The original consultation date was amended from 7th October 2020 to 22nd November to 12th October 2020 to 29th November to include changes to some school catchment areas. the Executive Member is asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2022.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Children, Young People and Education
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Mark Ellis, Rachelle White, School Admissions Manager mark.ellis@york.gov.uk, rachelle.white@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			Between 12/10/20 and 29/11/20. The statutory requirement is for a six week consultation. Consultees:Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						25/01/21

</PI35>

<PI36>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		26/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications
Description:			Purpose of Report: As a Waste and Minerals Planning Authority, it is our statutory duty to address these issues in York. City of York Council is producing a Joint Plan with North Yorkshire County Council and North York Moors National Park Authority. This is an information report to set out progress on the Minerals and Waste Joint Plan and will inform the Executive Member of the proposed Minerals and Waste Joint Plan Main Modifications and associated public consultation. The Executive Member will be asked to note the progress of the Minerals and Waste Joint Plan and the proposed Main Modifications and associated public consultation.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Anna Pawson anna.pawson@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Previous consultation has taken place at the following stages: First Consultation (2013), Issues and Options Consultation (2014), Additional or Revised Sites Consultation (2015), Preferred Options Consultation (2015/16), Publication stage (2016), Post-Publication Proposed Changes Consultation (2017). The Main Modifications public consultation will take place in the new year across the full plan area. Consultees: Statutory consultees and all consultees contained in the three authorities’ consultation databases.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI36>

<PI37>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		26/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Supporting housing delivery and public service infrastructure – Planning Consultation (New Permitted Development Rights)
Description:			Purpose of Report: The consultation runs from 3rd December to 28th January 2021. The scope of the consultation is: A proposed new permitted development right for the change of use from Commercial, Business and Service use to residential to create new homes, measures to support public service infrastructure through the planning system, and the approach to simplifying and consolidating existing permitted development rights following changes to the Use Classes Order. The report outlines the questions asked by the Government and Officers responses to the questions. The Executive Member will be asked to agree to submit the consultation response and detail any further comments.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Becky Eades, Head of Development Services becky.eades@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members will be consulted.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/02/21

</PI37>

<PI38>

FORWARD PLAN ITEM
Meeting:	Executive Member for Economy and Strategic Planning
Meeting Date:		26/01/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Economic Strategy Progress Update
Description:			Purpose of Report: The report will update the Executive Member on work taking place to develop a new Economic Strategy for York. This will include an updated version of the economic evidence base and draft plans for engagement activity with residents and businesses. The Executive Member will be asked to note the contents of the report and to provide comments on the update economic evidence base and plans for engagement activity.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Economy and Strategic Planning
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Simon Brereton, Head of Economic Growth simon.brereton@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Engagement with residents and businesses on the development of the Council’s new Economic Strategy is planned for February to March 2021, and will build upon existing engagement taken place through the Council’s “Big Conversation” with residents, sector roundtables initiative and skills engagement work. Consultees: Residents, businesses, Members, Council Officers and partner organisations.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI38>

<PI39>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		02/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Engaging with York’s minority communities
Description:			Purpose of Report: The report provides an update on work undertaken in the Communities and Equalities Team, funded by government, to understand, engage with and reassure communities in the lead up to and following EU exit. The report will ask the Executive Member to agree priorities for developing and delivering opportunities for minority communities to shape, monitor and deliver local initiatives, projects and services that meet their needs and to influence strategic decision-making.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Councillor Darryl Smalley
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Charlie Croft, Assistant Director Communities and Equalities charlie.croft@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/02/21

</PI39>

<PI40>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		02/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Annual review of ward committee funding
Description:			Purpose of Report: to present an update on spending of ward committee budgets during 20/21. The Executive Member will be asked to note the spending patterns during 20/21 and to identify opportunities and potential priority areas for wards going forward.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Councillor Darryl Smalley
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Charlie Croft, Assistant Director Communities and Equalities charlie.croft@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/02/21

</PI40>

<PI41>

FORWARD PLAN ITEM
Meeting:	Executive Member for Culture, Leisure and Communities
Meeting Date:		02/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York’s Culture Strategy
Description:			Purpose of Report: To present the city’s new culture strategy. The Executive Member will be asked to adopt the strategy on behalf of the council.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Culture, Leisure and Communities
Lead Director:			Corporate Director of Children, Education and Communities
Contact Details:			Charlie Croft, Assistant Director Communities and Equalities charlie.croft@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			The strategy process has undergone extensive public and sectoral consultation.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/02/21

</PI41>

<PI42>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		09/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Resident Parking Consultation for Broadway West and Westfield Drive
Description:			Purpose of the Report: To consider the results of a reconsultation with Residents of Broadway West and Westfield Drive about extending the adjacent R63 zone into their streets. What will the reports ask the Executive Member to do: To consider the results of the consultation and any comments received and decide the way forward from options given within the report.
Wards Affected:			Fishergate Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Sue Gill sue.gill@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Letters were delivered to Residents on both streets.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI42>

<PI43>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		09/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Economy & Place Transport Capital Programme – 2020/21 Monitor 2 Report
Description:			Purpose of Report: To set out progress to date on schemes in the 2020/21 Economy & Place Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections. The Executive Member will be asked to approve the amendments to the 2020/21 Economy & Place Transport Capital Programme.
Wards Affected:			All Wards
Report Writer:				Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Tony Clarke tony.clarke@york.gov.uk
Implications
Level of Risk:					Reason Key:
Making Representations:
Process:			All relevant officers and members.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:						19/02/21

</PI43>

<PI44>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		09/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Consideration of consultation results from the Revival Estate following a petition being received requesting Residents’ Priority Parking
Description:			Purpose of Report: Consider the results and responses received from a recent Residents Parking consultation and make a decision on the way forward from the options given. The Executive Member will be asked to either grant approval for the proposed extended ResPark scheme to be formally advertised or take no further action dependent upon the results received.
Wards Affected:			Dringhouses and Woodthorpe Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Geoff Holmes, Traffic Projects Officer
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Consultation document pack and front letter hand delivered to all properties on the Revival Estate.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI44>

<PI45>

FORWARD PLAN ITEM
Meeting:	Executive Member for Transport
Meeting Date:		09/02/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			Hopgrove Lane South Consultation Update
Description:			Purpose of Report: To present the views of ward members following consultation on undertaking further experimental work in the Hopgrove Lane South area. The Executive Member will be asked to consider the results of the initial consultation with ward members and decide what further action is required.
Wards Affected:			Heworth Without Ward; Huntington and New Earswick Ward; Osbaldwick and Derwent Ward; Strensall Ward
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Transport
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Mike Durkin
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author for further details.
Process:			Consultation will take place with the relevant ward councillors, members and officers.
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI45>

<PI46>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q3 20-21 Finance and Performance Monitor
Description:			Purpose of Report: To provide overview of the councils overall finance and performance position at the end of Q3 20-21. The Executive will be asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Ian Cunningham, Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Debbie Mitchell, Ian Cunningham debbie.mitchell@york.gov.uk, ian.cunningham@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q3 20-21 Finance and Performance Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI46>

<PI47>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Q3 20-21 Capital Programme Monitor
Description:			Purpose of Report: To provide overview of the councils overall capital programme position at the end of Q3 20-21. The Executive are asked to note and approve.
Wards Affected:			All Wards
Report Writer:			Emma Audrain, Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services, Debbie Mitchell emma.audrain@york.gov.uk, debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Q3 20-21 Capital Programme Monitor
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI47>

<PI48>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Capital and Investment Strategy
Description:			Purpose of Report: To set out a framework for all aspects of the council’s capital and investment expenditure including prioritisation, planning, funding and monitoring. The Executive will be asked to recommend the strategy to full council.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Debbie Mitchell debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Capital and Investment Strategy
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI48>

<PI49>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Capital Programme 2021/22 to 2025/26
Description:			Purpose of Report: To present the capital programme, including detailed scheme proposals. The Executive are asked to recommend the proposals to full Council.
Wards Affected:			All Wards
Report Writer:			Emma Audrain		Deadline for Report:				01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Emma Audrain, Accountant - Customer & Business Support Services emma.audrain@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:
Consultees:
Background Documents:				Capital Programme 2021/22 to 2025/26
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI49>

<PI50>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above
Title of Report:			Financial Strategy 2021/22
Description:			Purpose of Report: To present the Financial Strategy, including detailed revenue budget proposals. The Executive are asked to recommend the proposals to full Council.
Wards Affected:			All Wards
Report Writer:			Sarah Kirby		Deadline for Report:				01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Sarah Kirby sarah.kirby@york.gov.uk
Implications
Level of Risk:						Reason Key:		A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates. The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less. Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.
Making Representations:
Process:
Consultees:
Background Documents:				Financial Strategy 2021/22
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI50>

<PI51>

FORWARD PLAN ITEM
Meeting:	Executive
Meeting Date:		11/02/21
Item Type:		Executive Decision - of 'Normal' Importance
Title of Report:			Treasury Management Strategy Statement and Prudential Indicators
Description:			Purpose of Report: To set out the treasury management strategy, including the annual investment strategy and the minimum revenue provision policy statement and prudential indicators. Executive are asked to recommend the strategy to full council.
Wards Affected:			All Wards
Report Writer:			Debbie Mitchell		Deadline for Report:			01/02/21
Lead Member:			Executive Member for Finance and Performance
Lead Director:			Corporate Director of Customer and Corporate Services
Contact Details:			Debbie Mitchell debbie.mitchell@york.gov.uk
Implications
Level of Risk:			04-08 Regular monitoring required			Reason Key:
Making Representations:
Process:
Consultees:
Background Documents:				Treasury Management Strategy Statement and Prudential Indicators
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							19/02/21

</PI51>

<PI52>

FORWARD PLAN ITEM
Meeting:	Executive Member for Environment and Climate Change
Meeting Date:		07/04/21
Item Type:		Executive Member Decision - of 'Normal' importance
Title of Report:			York 5 Year Flood Plan Update
Description:			Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation. What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.
Wards Affected:			All Wards
Report Writer:					Deadline for Report:
Lead Member:			Executive Member for Environment and Climate Change
Lead Director:			Corporate Director of Economy and Place
Contact Details:			Steve Wragg, Flood Risk Manager Tel: 01904 553401 steve.wragg@york.gov.uk
Implications
Level of Risk:						Reason Key:
Making Representations:				Please contact the report author.
Process:			Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny
Consultees:
Background Documents:
Call-In
If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:							29/04/21

</PI52>

<TRAILER_SECTION>

</TRAILER_SECTION>

<LAYOUT_SECTION>

FORWARD PLAN ITEM
Meeting:	FIELD_DM_TITLE
Meeting Date:		FIELD_DUE_DATE
Item Type:		FIELD_ISSUE_TEMPLATE
Title of Report:			FIELD_TITLE
Description:			FIELD_SUMMARY
Wards Affected:			FIELD_WARDS
Report Writer:			FIELD_ACTION(REP)NAME			Deadline for Report:				FIELD_ACTION(REP)DATE
Lead Member:			FIELD_LEAD_MEMBER
Lead Director:			FIELD_LEAD_DIRECTOR
Contact Details:			FIELD_OFFICER_TITLE FIELD_OFFICER_TEL FIELD_OFFICER_EMAIL
Implications			FIELD_TAG_CAT1
Level of Risk:			FIELD_TAG_CAT2				Reason Key:		FIELD_REASON_KEY
Making Representations:					FIELD_BACKGROUND1
Process:			FIELD_CONSULTATION
Consultees:			FIELD_CONSULTEES
Background Documents:				FIELD_ATTACHMENTS
Call-In
								FIELD_ACTION(CALL-IN)DATE

</LAYOUT_SECTION>

<TITLED_COMMENT_LAYOUT_SECTION>

FIELD_TITLE

</TITLED_COMMENT_LAYOUT_SECTION>